If you stop, do the shipments stop too?
Agentic Warehouse reads every request — WhatsApp, email, PDF — prices it from your rates, and your team approves with one click. The AI never invents a number. That's month one. Then it grows: documents, tracking, billing — until your operation runs without you.
Agentic Warehouse is a private AI system that runs a freight forwarder's operation — not a chatbot. It starts as your quote desk: reads messy requests from WhatsApp, email, and PDF, prices them from your rate tables (the AI never calculates a number), and your team approves each reply with one click. Routes go automatic only when the correction numbers prove it. Then it grows station by station — documents, tracking, billing — until the business runs its routine without the owner in the room.
Your operation isn't slow because your people are — it's slow because every quote is hand-built between interruptions. That's the gap we close.
The mess arrives like it always has.
WhatsApp fragments in English, Spanish, or both at once. Emails with half the details. Commercial invoices as scanned PDFs. Nothing about how your customers write to you changes — the system meets your business where it already lives.
Every field, extracted. Nothing assumed.
The AI pulls the shipment out of the noise — pieces, weight, dims, origin, destination, mode, language. If something's missing, it doesn't guess: it drafts the clarifying question, asking only for what's absent. If "Santiago" could be Chile or the DR, it asks which — before a wrong quote ever exists. It replies in the customer's language — English or Spanish, automatically.
Every number comes from your rate tables.
Pricing runs through a deterministic engine — your lanes, your validity dates, your margins, your dim factors. The AI reads and writes; arithmetic is code. Firm quotes for pallets and containers with stated dims; honest estimate ranges ("sujeto a medición en bodega") when the cargo needs a tape measure. Every quote carries its source: tarifa · válida hasta · margen.
A card, not a dashboard.
Cliente · Carga · Ruta · Total · Aprobar ✅. Your person reviews in five seconds and the reply goes out in your format, in the customer's language. Every edit is logged — that correction log is how the system earns your trust with evidence, not promises.
Automatic is earned, never assumed.
When a route runs two weeks under the correction threshold, we propose flipping it to automatic — that lane answers by itself, exceptions still stop for a human. You keep a kill switch and a daily digest. Autonomy expands exactly as fast as the data justifies it, and no faster.
Quotes are the door. The operation is the point.
Answering faster is what gets us hired. It's not why we're worth it. The same engine that runs your quote desk extends across the operation — one station at a time, each one live and earning trust before the next begins.
- Station 1 · Quotes — live from month one
Everything above. The desk that answers in minutes, in the customer's language, with your numbers.
- Station 2 · Documents & customs
Your team retypes commercial invoices, BLs, and faxed docs into Magaya or CargoWise all day — and one typo is all it takes. "1,000 kg" entered where "100 kg" belonged means cargo held at the port on daily fines. The engine reads those documents and turns them into review-ready records: nothing retyped, every field checked against the original, your system fed by a machine that doesn't get tired at 4 PM.
- Station 3 · Tracking
"Where's my container?" is a full-time job nobody was hired for. Every call interrupts the person quoting, filing, invoicing. The engine answers shipment status directly to the customer — your team hears about a shipment when something needs a human, not every time someone is curious.
- Station 4+ · Billing & market intelligence
Invoices generated from the shipment record. Patterns in your lanes you can't see from inside the day. The map keeps going.
Here's what that actually buys you: a system that learns your business while it works. Every correction your team makes teaches it. Every route it masters frees another hour. Month by month, the operation needs you less for the work and more for the decisions — until the honest description is this: your business answers, quotes, files, and tracks whether you're in the office, in Bogotá, or asleep. That's the transition we sell. Speed is just the first station.
A Tuesday, with the quote desk running.
You're not the fastest typist in your company anymore. You're the owner of the fastest quote desk in your corridor.
- A year inside logistics trading — we quoted freight before we automated it
- Real products in production · 36,000+ downloads
- Zero-data-retention AI built for legal work — your data is treated the same way
- Deterministic pricing: verified against your rate tables, run by run
Before you ask.
Is this just a faster way to answer quotes?
Quotes are where we start, because that's where money leaks fastest — but what you're hiring is an operation that grows. The same engine extends to documents, tracking, and billing, station by station, each earning trust before the next. A year in, the honest description isn't "we answer quotes faster." It's "the business runs its routine without the owner in the room."
Is this a WhatsApp bot?
No. A bot answers chats; Agentic Warehouse runs your quote operation — extraction, deterministic pricing, human approval, correction tracking — and grows into documents, tracking, and billing. A $300 bot is a piece; this is the machine, with an operator: us.
Will it touch our Magaya / our system?
No. We work in everything that happens before your system — the WhatsApps, the emails, the PDFs your people retype all day. Output arrives review-ready for your existing tools. Nothing to migrate, nothing new for your team to learn.
Does it use our main WhatsApp number?
Never. We set up a dedicated quotes line on the official WhatsApp Business API (we handle the Meta verification for you). Your number of twenty years is never touched — and the new line only answers people who write first, which is exactly what Meta's rules reward.
What if it gets something wrong?
It can't send a wrong price on its own: numbers come from your rate tables through code, anything unusual stops for approval, and in the beginning everything does. Every edit your team makes is logged — you'll watch the correction rate drop week by week, and routes only go automatic when it does.
Is our data safe?
Yes. Your rates, your customers, and your messages live in your own isolated environment — never shared between clients, never used to train anything, exportable if you ever leave. We built zero-data-retention AI for law firms; your quotes get the same treatment.
How fast is it live?
Week 1: diagnosis and foundations — your rates loaded, your Meta account created, your roadmap approved. Weeks 2–3: the system learns your business and we test it side by side with your team. Week 4: live, supervised. Every month after: more routes automatic, the next station on the map.
Start with the quote desk. End with a business that runs without you.
One call. Tell us what eats your team's week — we'll show you how it disappears, working with information like yours. Twenty minutes. Worst case, you leave with a map.